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General Information

Type de contrat
Middle Office Operations Specialist (Osaka Based)
Ref #
Thursday, June 6, 2024

Description & Requirements

Position Purpose

This position is assigned to one of each product in either Product Control (“Middle Office Operations” is part of this functional group), Transaction Processing or Transversal Service team in Osaka.

•    Product Control (Middle Office Operations” is part of this functional group) is responsible for trade capture, reconciliation, settlement monitoring of affiliates, business enablement and reporting for 3 products (Cash Equity / Stock Loan / Fixed Income) as below and Team member is initially assigned one product and expanded to another product at later stage.

1.    Cash Equity: supports the Agency & facilitation desks trading activities
2.    Stock Loan: supports stock loan and funding collateral desk trading activities. 
3.    Fixed Income: supports the outright/repo transactions which desks trade

•    Transaction Processing is responsible for the day-to-day settlement and corporate action management/asset servicing for below products. Team operates in close collaboration with traders, marketers, sales and other internal function teams to offer client-first post trade services.  

Products to cover by the team
1.    Fixed Income
2.    Equity 
3.    Listed Derivatives
4.    Trust Investment

•    Transversal Support offers client-first transversal operation services for Shoken and Ginko entities, by closely working with front office, middle office, backoffice, outsources in Japan, Hong Kong, Singapore and India. This team is responsible for
1.    Regulatory Reporting
2.    Depo / Nostro balance Reconciliation
3.    Client Asset Segregation
4.    Invoice payment and cost allocation

Key Responsibilities

Product Control / Transaction Processing

1.    Trade Capturing in systems
2.    Confirmations
3.    Settlement with onshore/offshore clients
4.    Processing Life Cycle Events – Corporate action management and asset servicing
5.    Day to Day Control & Monitoring 
6.    Accounting Control
7.    Tax processing
8.    Reconciliations
9.    Reportings (Client/Regulatory/Internal)
10.    Business Enablement
11.    Billing processing
12.    Request for Static Data maintenance
13.    Anti-Money Laundering / Financial Sanctions (“AML/FS”) related duties

Transversal Service

1.    Regulatory Reporting
-    Prepare and submit regulatory reports to FSA, BOJ, JSDA, MOF, JPX, FFAJ

2.    Depo / Nostro balance reconciliation
-    Systematically reconcile depo and nostro balances between booking systems vs. depo / nostro account statements

3.    Client Asset Segregation
-    Calculate client asset cash amount, and segregate cash with trust banks
-    Monitor client asset securities are segregated by relevant settlement teams

4.    Invoice payment and cost allocation
-    Pay monthly invoices issued by exchange, CCP, association, vendor
-    Allocate cost of paid invoices to relevant teams based on business activities

Anti-Money Laundering / Financial Sanctions (“AML/FS”) related duties

Operations are an integral part of the control framework including for AML/FS topics. In that respect, in performing your role you are expected to ensure adherence to AML/FS-related Group Policies and execution of associated operational controls, and to promptly escalate any resulting hit for analysis and decision.

Competencies (Technical / Behavioral)

1.    Communication
Verbal & Written Skill in English and Japanese. Interpersonal skills to work with others, across departments, countries, senior managements and external parties. Speak with confidence. 

2.    Work Quality & Efficiency
Accuracy and completeness of the assignment. Process improvement and design new processes and documentation.  Time management and Prioritization skill. Think out of box approach. Ability to apt to new ways. 

3.    Team Work & Culture
Ability and willingness to learn. Team player. Build trust and confidence.  Lead by example. 

4.    Problem Solving
Root-cause analytical and good judgement for escalation.  Provide solutions and proposal.   

5.    Compliance and Risk/Control  mindset

Specific Qualifications Required

•    4 year college degree or equivalent
•    Native in Japanese and business level in English
•    At ease with numbers
•    Managing the pressure 
•    Basic OA skills (Word, Excel, Outlook)

•    JSDA Sales Representative Qualification (Class 1 & 2) 
•    SWIFT knowledge