Position Purpose

• To perform the corporate secretarial function, in compliance with all relevant statutory and regulatory
• requirements.
• Perform the role as a Company Secretary for BNP Paribas Malaysia Berhad (the "Bank") and BNP
• Paribas Capital (Malaysia) Sdn Bhd (the "Company").
•  Perform the role as secretariat to Asset and Liability Management Committee ("ALCO") meetings.
• To be a liaison with the agent on filing of statutory filings on BNP Paribas Labuan branch.

Key Responsibilities

• Responsible for all aspects of corporate secretarial duties and ensure statutory and regulatory compliance, including lodgment of statutory prescribed forms to the Companies Commission of Malaysia and submission requirements stated in the Bank Negara Malaysia policy document on Corporate Governance.
• Maintenance of all statutory and secretarial records of the Bank and Company.

Bank

Attendance at Board and Board Committees' meetings and provides relevant support to the Board

including securing of meeting dates, preparing of meeting agendas, compiling and sending out meeting

papers, documenting follow-up of matters arising from the previous meeting to be tabled at the Board

and Board Committees' meetings.

Company

Attendance at Board meetings and provides relevant support to the Board including securing of meeting dates, preparing of meeting agendas, compiling and sending out meeting papers, documenting follow-up of matters arising from the previous meeting to be tabled at the Board meetings.

•  Attendance as a secretariat to ALCO meetings by preparation of minutes, compiling and sending out meeting packs, documenting follow-up of matters arising from the previous meetings.
• Ensure clear and sharp communication of all required topics to be tabled at the Board and Board Committees with a well synchronised and fluid flow of information between the Board and its Committees.
• Play an active role in implementing ongoing enhancements to the functioning of the Board and its Committees.
•  Any other special tasks reasonably assigned by the Board or CEO.
• Maintain confidentiality of all Board related matters.

Competencies (Technical / Behavioural)

• Strong business writing skills.

• Ability to critically analyze issues and capture core ideas in a concise manner.

• Strong interpersonal skills with ability to communicate well with all levels and maintain clear lines of communication with all stakeholders.

• Flexible and dynamic with the ability to think creatively to achieve objectives in an effective and efficient

manner.

• Proactive, independent and meticulous individual.

• Adherence to the BNP Paribas Code of Conduct.

Specific Qualifications Required

Pursuant to Section 235 of the Companies Act 2016:

(1) A company shall have at least one secretary who shall be:

(a) a natural person;

(b) eighteen years of age and above; and

(c) a citizen or permanent resident of Malaysia.

who shall ordinarily reside in Malaysia by having a principal place of residence in Malaysia.

(2) A secretary shall be:

(a) a member of a body as set out in the Fourth Schedule; or

(b) a person licensed by the Commission under section 20G of the Companies Commission of Malaysia Act 2001

About BNP PARIBAS

As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth management, asset management and insurance. 

We passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued and encourage applicants of all backgrounds, including diversity of origin, age, gender, sexual orientation, gender identity, religion applicants who may be living with a disability. We have a number of internal employee networks in place to empower our staff to act and challenge the status quo.

•   BNP Paribas PRIDE is highly active in favour of the LGBTQIA+ community

•    BNP Paribas MixCity which fosters better representation of women at all levels of the organization

•    Ability, the mutual aid network for employees with a disability or a disabling or chronic illness

•    BNP Paribas CulturAll which celebrates diverse backgrounds

BNP is committed to financing a carbon-neutral economy by 2050. The Group is a founding member of the Net-Zero Banking Alliance and has set up its own Low Carbon Transition Group to support its clients through their energy transitions.

https://careers.apac.bnpparibas/

More information 

BNP Paribas - Diversity & Inclusion Journey ( https://www.youtube.com/watch?v=qZatNskr5aI)

BNP Paribas - The Bank Of Green Changes (https://www.youtube.com/watch?v=DCz5aEdkDiM)

Award Obtained

BNPP has won Top employer Europe award in a 10th consecutive year