MAIN JOB PURPOSE:

To be responsible for the set-up / on-boarding and subsequent ongoing accounting of Private Capital funds, ensuring that they are fully compliant with relevant legal and regulatory requirements, fund documentation and applicable accounting standards.

To be a Private Capital specialist for the Fund Services business and be responsible for the fund valuation, investor reporting and accounting services provided to the client.

To ensure that the provision of accounting services are aligned with the client SLA’s, all internal and external deadlines are considered and met, and all operational policies, procedures and checklists are followed.

Report to the Associate Director, Private Capital

KEY RESPONSABILITIES:

Client Relationship and Communication

• Act as a key person for client contact, managing and ensuring that timely solutions are provided to all client queries
• Work closely with your client counterparts with a partnership approach to service delivery
• Work closely with your Associate Director to co-ordinate client requirements according to priority and arrangements held within the SLA, liaising with the client (where appropriate) to manage expectations and ensure consistent and excellent service delivery

Client Service Delivery

• When on-boarding new business, assist your Associate Director with drafting the Service Level Agreements incorporating measurable and meaningful KPI’s, whilst coordinating with the on-boarding team and assisting with the required BAU related activities
• Assist in preparation and agreeing accounting reporting templates with client
• Assist with the review of fund documentation and Business Acceptance Committee documentation pertaining to the launch of new funds and provide comments as necessary
• Oversee and be actively involved in the day-to-day servicing of Private Capital fund clients and to ensure the fund is operating in line with the Service Level Agreement
• Be proactive in escalating any issues with regards to service delivery expectations or procedural concerns to the Associate Director and/or Head of Team
• Supervise the accurate, efficient and timely delivery of all valuations, capital accounts, quarterly statements, annual financial statements and any other reports together with supporting schedules and/or working paper in line with the fund documentation and accounting standards
• Oversee the reconciliation process for cash, stock, shares/units in issued and ensure that all breaks identified are cleared on a timely basis and in accordance with agreed KPI
• Significant involvement with external parties related to the fund including but not limited to Fund Manager, External Auditors, Transfer Agents, Tax Advisers, Custodian, Depositary, Board of Directors and other external service providers
• Prepare and/or review performance fee, Internal Rate of Return and equalisation calculations as required by the fund documentation or the financial reporting procedures of the fund
• Review drawdown and distribution calculation in accordance with the fund documentation
• Be involved in the collection/payment of income/fees/expenses on a timely basis
• Where appropriate, assist in the completion of all relevant regulatory and tax information provision
• Liaise with internal and external auditors and manage the year end/interim audit process via a monitored timetable and audit requirement list

TEAM MANAGEMENT

• Ensure that all direct reports receive the training and supervision required, escalating any concerns to the Associate Director where required
• Ensure any new joiners to your team have a positive onboarding experience, working with the Associate Director to ensure that probationary objectives and meetings are set and managed throughout the period
• Work with the Associate Director, and your team, to ensure that all service delivery tasks are executed in line with the relevant business processes and procedures

• Assist in the continuous review of existing business processes, procedures and checklists to maximise efficiency, productivity and ensure they meet regulatory and compliance requirements
• Assist, as required, the Head of Team with any development of in-house fund accounting and private equity system to meet future business and market requirements
• Assist in the execution of group project opportunities relating to the implementation of new product accounting and operational procedures

ADDITIONAL JOB REQUIREMENTS

TECHNICAL SKILLS

Essential Requirements

• An excellent working knowledge of fund accounting practices and standards, particularly IFRS, UK GAAP and US GAAP
•  Excellent  delegation and time management skills with the ability to prioritise a high volume of time sensitive tasks quickly and appropriately.
• Ability to review and manage a high volume of documentation quickly and to check all relevant details
• Sound analytical skills
• Strong problem solving skills with an excellent awareness of commercial and risk management based client solutions
• Excellent working knowledge of fund structures and fund cash flows
• Excellent working understanding of various types of PE transactions
• Attention to detail

Desired Requirements 

•  Excellent working knowledge of Microsoft Office package with emphasis on Excel and Word

QUALIFICATIONS & INDUSTRY EXPERIENCE  

Essential Requirements

• Experience within the finance industry and specifically experience in Private Capital fund accounting preparation
• Experience in people management
• A recognised accountancy qualification (e.g. ACCA/ACA)

Desired Requirements 

• Previous experience in a managerial capacity
• Experience of working with other Private Capital fund administrators working on the same fund structures who may be operating outside of Jersey, including Luxembourg

PERSONAL STYLE

Essential Requirements

• Excellent managerial, interpersonal and communication skills and able to deal with various parties both internal and external
• Ability to delegate and manage workloads and to meet all deadlines.
• Motivation  and ability to learn new applications and processes
• To be a team player and to help and step in to assist other members of the team when required
• Ability to lead and develop a team

Desired Requirements 

• Good people development abilities 
• Enthusiastic and able to motivate a team and sustain a high level of morale
• Ability to work under pressure to meet client deadlines

REGUATORY REQUIRMENTS

• Complete a minimum of 25 hours CPD training per annum

MANAGER CONDUCT RESPONSABILITIES

In a controlled risk environment and in alignment with the global strategy, managers must ensure full compliance with Conduct policies:

• Ensure Conduct governance is fully operational, as per standard guidelines: Conduct is a standard item at the agenda of management or team meetings, Conduct dilemma are well managed and documented, the escalation process is in place, Conduct responsibilities are delegated throughout the perimeter in charge
• Be aware of the Conduct risks arising in the perimeter in charge and make sure that appropriate mitigating processes and controls are in place
• Ensure Conduct principles are fully embedded in processes including people  management processes (appraisal, promotion, mobility, recruitment, ...)
• Develop understanding of Conduct principles by ensuring staff participation to a