We are looking for an Administrator to join our successful team in Birmingham. Full training is provided therefore this role is ideal for someone looking to begin their career within Administration within the Property Industry. 

This role is a 12 month fixed-term contract. 

The role

Responsible for the delivery of a wide range of administrative support activities as part of a shared service team the role will support the wider department focussing largely (but not exclusively) on invoice, service charge and procurement administration. The role would suit a proactive, but conscious individual who enjoys administration and is happy to get on with the job at hand. Task flexibility will be key. Accuracy is important as is the ability to remain focussed during repetitive tasks. Likewise a, ‘can-do’ , positive approach to the role. 

Role Responsibilities 

•    Coding and processing of invoices through the purchase to pay applications

•    Supplier contract administration

•    Service charge documentation and variance report administration

•    Utility administration

•    General administration

•    Lease reading (when required)

•    Training of new starters with regards to purchase to pay systems and processes and general system support to wider department.

•    Ability to cope in a fast pace, agile working environment and work to short deadlines.

•    Provide best in class customer service to internal and external customer base

•    Maintain regular and effective communication with internal colleagues in Property Management, support functions and the wider Real Estate business

•    Prepare data for inclusion in management reports

•    Ensure compliance with all internal procedures and policies – e.g. Procurement, Finance, Compliance, HR

•    Complete administrative tasks as required to include use of systems, filing, inventory management etc

Systems and Process

•    Solves problems by following well-defined processes and precedents

•    Authority limited to prioritisation of daily tasks and decisions made according to clear process

•    Is conscious of and takes steps to protect the interests of BNP Paribas Real Estate, employees and reputation

•    May contribute to BNP Paribas Real Estate projects

Person specification

Experience

•    Ideally will have previous experience in a similar role

•    Excellent English language skills – both written and spoken

•    IT literate – MS Office

•    Proactive

•    Motivated and driven

•    Responsiveness to clients

•    Works with colleagues

We are proud to offer award-winning benefits to support and reward our employees:

•    Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work 

•    Financial:  Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice 

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.