The role

Responsible for the assisting the Building Manager in the delivery of an effective and compliant facilities management service through in-house staff, suppliers, and consultants, across hard and soft services in respect of a single building.

Responsibilities

•    Undertake regular building inspections, complete reports and initiate/progress any required works. 

•    Monitor Meridian/Vantify permits and compliance reminders

•    Ensure compliance with all current statutory legislation in respect of health and safety and the environment

•    Arrange compliance audits in a timely manner and be available to liaise for walk arounds and auditor inspections

•    Liaise with BNPPRE consultants for audit visits

•    Liaise with insurance inspectors for LOLER inspection

•    Monitor audit documentation and actions raised in a timely manner 

•    Complete administrative tasks as required to include use of systems, filing, inventory management

•    Assist with invoicing and raising purchase orders ensuring that invoices are paid in a timely manner 

•    Maintain office systems such as consumables, printing supplies, stationary, filing, etc.

•    Diary management for team members including the arranging of internal and external meetings 

•    Any other ad-hoc administrative duties as required by the team such as minute taking etc. and overall team support in everyday office duties

Person specification

Qualifications/Key Skills

•    Membership or Associate Membership of IWFM (Desired) 

•    Managing Safely - accredited by IOSH or working towards 

Experience

•    Previous experience in a similar role working on Meridian (Vantify) P2P/TRAMPS

•    Understanding of service charge budgets and accounting principle

•    Excellent English language skills – both written and spoken

•    Must possess a composed manner in order to be able to work under pressure, managing and prioritising workloads.

•    Ability to meet deadlines.

•    Excellent planning, organisational and co-ordination skills.

•    Accuracy and attention to detail.

•    An understanding of confidentiality issues and the use of discretion.

•    Must be a team player and be capable of building and maintaining good relationships with team members, other colleagues, clients and suppliers.

•    Punctual and flexible in relation to working hours and duties

We are proud to offer award-winning benefits to support and reward our employees:

•    Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work 

•    Financial:  Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice 

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.