Executive Assistant to the CEO and Head of Territory for BNP Paribas Group in Switzerland

This position will be based in Zurich

YOUR MISSION

You will assist the CEO with managing her daily agenda - scheduling internal and external meetings, travel, prioritization and management of conflicting demands. You will ensure that important correspondence is answered on time and you will build close working relationships with the various internal and external stakeholders and/or their assistants as may be relevant. You will work closely with the Chief of Staff of the CEO and the CEO office.

YOUR WORK DAY

• You will provide secretarial support, including handling incoming/outgoing calls, managing calendars and correspondence, and preparing presentations
• You will arrange for travel bookings, prepare expense claims in accordance with the Company Policy, and ensure that expenses are pro-actively managed, you will also report and monitor the gifts and invitations received and offered in accordance with the Company Policy
•  You will organize internal and external meetings, in Switzerland and internationally
•  You will create and maintain a proper document filing and archiving system
•  You will support in the organisation of the company events, calendar events on a daily basis
•  You will assist with ad-hoc projects/tasks as assigned

YOUR PROFILE

• Fluency in German, English and French, Swiss German is a plus
• 10 years + Executive Assistant experience within financial services. Exposure to a heavily matrixed style of company would be highly advantageous
• Recent and demonstrable experience of supporting a senior executive at board level with at least 5 years working at C Suite level
• Positive and can-do attitude, with a willingness to provide the highest level of internal and external client service as well as discretion and personal sensitivity in all aspects of the role
• Demonstrate a willingness to own/solve problems as they arise, but also have the ability to identify issues for referral/escalation
• Ability to work efficiently, multi-task and meet tight deadlines. Extensive diary management with prioritisation of conflicting meetings and last minute changes. This will be at least 75% of the role so the ability to multi task and juggle multiple requests is essential

YOUR SKILLS

Behavioural competencies

• Critical thinking
• Adaptability

• Collaboration / teamwork skills
• Proactivity
• Anticipation 
• Organizational skills
• Active listening
• Communication skills - oral & written
• Client focus
• Creativity & Innovation / Problem solving
• Resilience

Transversal competencies

• Ability to develop and adapt a process
• Ability to develop and leverage networks
• Analytical Ability

Business competencies

• Understanding of Corporate & Investment Banking and Wealth Management environments
• Languages: German (bilingual - able to understand Swiss German), English (bilingual), French (bilingual)
• Good knowledge of Microsoft office package (Word, Excel, PowerPoint and Outlook)

WHY JOIN US?

BNP Paribas in Switzerland is a bank of reference active in Geneva, Zurich and Lugano. It is a major European partner for companies, as well as institutional and private clients. Joining BNP Paribas will give you the opportunity to take part in an authentic company project, in which innovation and career management act as driving forces to help talents emerge, express themselves fully and open up to career opportunities on an international level, by integrating a group that stands as a leader within the Eurozone. Please visit us at BNP Paribas Suisse.

In a changing world, diversity, equity and inclusion are key values for the well-being and the good performance of teams. At BNP Paribas, we wish to welcome and retain all talents, without any distinction: together we will build the finance of tomorrow, innovative, responsible and sustainable.

Finally, we insist on the particular importance of having our employees act daily in a spirit of ethical and professional responsibility.

NB: all terminologies apply in both the feminine and the masculine.