Všeobecné informácie
Ref #
1111111111117810
Krajina
Portugalsko
City
Lisbon
Typ zmluvy
Trvalé
Professional Family
F05 - SECURITY OR FACILITIES MANAGEMENT
Description
About the job
- Within Wealth Management Portugal International Markets Hub (WM PIMH) we are currently looking for a responsible Senior Executive Assistant to support Head of WM PIMH. You will provide high-quality administrative and clerical assistance and help the Head of WM PIMH in achieving their strategic objectives by helping with administrative tasks. Working in a fast-paced environment by coming up with innovative solutions that offer a smarter way forward and always operating with a sense of urgency and discipline. Besides the technical skills we value very much someone that has a collaborative spirit and is willing to work on different tasks even if they are not strictly defined as Executive Assistant roles (for example, provide assistance in a business escalation, participate to a project meeting, …)
Your Main Activities Are
- Providing administrative and secretarial support
- Managing daily agenda and organizing different types of meetings
- Attending ad hoc meetings and writing minutes
- Booking meetings rooms, video calls, and conference calls
- Managing travel arrangements (booking flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy)
- Organizing and updating sensible documentation
- Organizing invoices and submitting expense claims
- Validate invoices in OneCap and solve problems related to this process
- Coordination with Finance team (in Lisbon)
- Facilitate corporate events (e.g. high-profile visitors, offsites, …)
- Establishing transversal contacts within the Group (Human Resources (HR), HelpDesk, Digital Transformation and Innovation (DTI), Corporate and Social Responsibility (CSR))
- Providing support and cover tasks in the absence of existing Assistant
Profile and Skills to Success
- Bachelor’s degree
- From 5 to 6 years of relevant experience in a similar position
- Proficient in Microsoft Office skills (Word, Outlook, Excel, PowerPoint)
- Fluent in English
- Client-oriented
- Precise and rigorous
- Attention to detail
- Team spirit
- Ability to multi-task and adapt to changing priorities in a fast paced and dynamic environment
- Able to make meeting minutes and takes notes
- Ability to cope with pressure and short deadlines
- Diligence - Displays dedication and prioritises problems by considering the impact on the business; identifies quick-wins
- Discretion – Respect confidentiality when required on sensitive matters
- Resilience - Stays calm and positive, is comfortable when faced with conflict
About the Team
- BNP Paribas Group is a worldwide leader in banking and financial services, employing over 196.000 people across 75 countries and 5 continents
- BNP Paribas Wealth Management is a leading global private bank and the largest private bank in the Eurozone. Present in Europe and in Asia, it employs 6,800 professionals who support High/Ultra‑High‑Net‑Worth Individual (H/UHNWI), entrepreneurs and leading families in protecting, growing and passing on their assets
- Since 2015, BNP Paribas Wealth Management has a competence center in Lisbon (PIMH = Portugal International Markets Hub) to manage activities for several locations (Switzerland, Luxemburg, Germany, Monaco, …)
#LI-Hybrid
Why joining BNP Paribas?
- Leading banking institution
Leading player in banking and financial services in Europe, BNP Paribas operates in 64 countries and has nearly 178,000 employees, including more than 144,000 in Europe
- International reach
The Group holds key positions in several areas of banking and financial services that are structured around three operating divisions:
- Corporate & Institutional Banking (CIB) connects companies needing financing and institutional clients looking for investment opportunities division that offers tailored financial solutions for corporate and institutional clients
- Commercial, Personal Banking & Services (CPBS) brings together all our commercial banks and several specialised businesses heard
- Investment & Protection Services (IPS) combines a unique continuum of products and services across protection, saving, investment and real estate including specialised businesses offering a wide range of savings, investment and protection services
- Our presence in Portugal
In Portugal since 1985, BNP Paribas today has more than 9.220 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 centres of expertise providing value-added services to various countries where the BNP Paribas Group also operates.
- Diversity and Inclusion commitment
BNP Paribas ´ambition is to cultivate an open and responsive environment for all that encourages collaboration and interaction. We demonstrate our commitment by actively contributing to the Group’s Diversity and Inclusion strategy and goals, in line with the United Nations Sustainable Development Goals. As part of our local Corporate and Social Responsibility – Diversity & Inclusion strategy, BNP Paribas Portugal is committed to:
- Promote a fair and unbiased recruitment process and offer professional development opportunities to all employees
- Celebrate diversity and advocate for inclusion, both externally and internally, encouraging employee’s participation, creating space for different voices to be heard.
To foster the effort of BNP Paribas Portugal, multiple initiatives and events take place throughout the year where our people can find out more on the importance of diversity inclusion at the workplace and in our society.
- Remote Working Conditions
At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working options adapted to our hybrid working environment. To ensure a comfortable and efficient working setup, eligible employees are provided with both office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional items at reduced prices.
- Commitment towards work/life balance
Supporting employees in a hybrid way of working while providing them with the means to maintain a work-life balance is an essential dimension of our Smart Working program. At BNP Paribas, we care about our employees’ wellbeing and promote a culture of good integration between work and personal life.
To find out more on why you should join BNP Paribas please read our Employee Value Proposition and our Career path page.
* Please note that only applications submitted in English will be considered.
* In case you are selected for this role, further documentation will be requested to support your hiring process.