The role

We are seeking an organised and detail-oriented individual to support the digitisation and management of rural surveying documentation. The role will involve scanning a large volume of physical records and accurately uploading them into our electronic filing system, ensuring that documents are correctly categorised, securely stored, and easily retrievable. Maintaining the integrity and structure of the digital filing infrastructure will be a key responsibility.

This is an agency temp role for a period of six months. 

Responsibilities

•    Triage, scan, and digitise a high volume of rural surveying documents and records.

•    Scan and digitise a high volume of rural surveying documents and records.

•    Accurately upload and index documents within the electronic document management system.

•    Maintain a consistent and logical digital filing structure to ensure efficient document retrieval.

•    Verify the accuracy and quality of scanned documents before filing.

•    Ensure compliance with internal data management and document control procedures.

•    Organise and maintain physical files prior to and during the digitisation process.

•    Identify and flag any inconsistencies, missing documentation, or filing issues.

•    Work closely with the rural  teams to ensure documentation is correctly categorised.

Person specification

•    Strong attention to detail and high levels of accuracy.

•    Excellent organisational and administrative skills.

•    Experience with document management systems or digital filing structures is desirable.

•    Competent in using scanning equipment and standard office software.

•    Ability to manage large volumes of documents efficiently.

•    Methodical approach to record keeping and information management.

•    Reliable and trustworthy when handling sensitive or important documentation.

•    Patient and thorough when completing repetitive but critical tasks.

•    Able to work independently while maintaining consistent standards.

•    Able to maintain a high level of confidentiality and discretion when reading and reviewing client documents.