General Information
參考#
SOOPOEN
國家
葡萄牙
地區
Porto
城市
Porto, Portugal
Contract type
永久
Professional Family
F05 - SECURITY OR FACILITIES MANAGEMENT
描述
About the job
- The Administrative Assistant role is to ensure high-quality support to Executives, Senior Managers and Teams based across BNP Paribas’s locations, in achieving their strategic objectives by dealing with administrative tasks. This role is inserted in a fast-paced environment, where it's expected to come up with innovating solutions that offer a smarter way forward, always operating with a sense of urgency and discipline. Smart Office is a Shared Service Centre dedicated to Administration services. Client relations are at the cornerstone of its strategy, with the primary aim of developing long-term relationships and supporting partners in making the best use of their time by offering them a focus on administrative duties
Your Main Activities Are
- Five full administrative and secretarial support to service partners based locally and/ or onshore, across all locations of BNP Paribas
- Management of daily calendars/ agendas, organizing meetings with multiple recipients/ stakeholders and booking meeting rooms/ digital and/ or Video Conference calls, ensuring all logistic support
- Manage corporate travel arrangements, including booking of flights, trains, hotels, cars, taxi and others, ensuring a consistent adherence to the appropriate policy according to the entity or location
- Manage out-of-pocket expense claims and invoices, as well as monitoring and controlling of costs reports handled, in a timely and accurate time
- Assistance in tasks falling under the management of access rights, Information Technology (IT) support requests and follow-ups, requests linked to applications/ licenses, update of mailing lists and shared mail boxes
- Ensure the administrative follow up on arrival/departure of collaborators, including handling requests of User Identifier’s, IT tools & access badges, as well as directory updates
- Provide co-ordination and support for other Administrative Assistants, including covering for absences/sicknesses
- Other transversal tasks may include: Visa arrangements and liaison with Embassies, business cards demands, document production and editing (in Word or PowerPoint), events organization, catering ordering, document translations and ad-hoc queries and demands
Profile and Skills to Success
- Ability to collaborate/Teamwork
- Adaptability
- Attention to detail/rigor
- Client focused
- Communication skills - oral & written
- Ability to develop and leverage networks
- English (Fluent), French (Operational)
- MS Office Pack Microsoft PowerPoint
- Outlook
#LI-Hybrid
Why joining BNP Paribas?
- Leading banking institution
Leading player in banking and financial services in Europe, BNP Paribas operates in 64 countries and has nearly 178,000 employees, including more than 144,000 in Europe
- International reach
The Group holds key positions in several areas of banking and financial services that are structured around three operating divisions:
- Corporate & Institutional Banking (CIB) connects companies needing financing and institutional clients looking for investment opportunities division that offers tailored financial solutions for corporate and institutional clients
- Commercial, Personal Banking & Services (CPBS) brings together all our commercial banks and several specialised businesses heard
- Investment & Protection Services (IPS) combines a unique continuum of products and services across protection, saving, investment and real estate including specialised businesses offering a wide range of savings, investment and protection services
- Our presence in Portugal
In Portugal since 1985, BNP Paribas today has more than 9.220 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 centres of expertise providing value-added services to various countries where the BNP Paribas Group also operates.
- Diversity and Inclusion commitment
BNP Paribas ´ambition is to cultivate an open and responsive environment for all that encourages collaboration and interaction. We demonstrate our commitment by actively contributing to the Group’s Diversity and Inclusion strategy and goals, in line with the United Nations Sustainable Development Goals. As part of our local Corporate and Social Responsibility – Diversity & Inclusion strategy, BNP Paribas Portugal is committed to:
- Promote a fair and unbiased recruitment process and offer professional development opportunities to all employees
- Celebrate diversity and advocate for inclusion, both externally and internally, encouraging employee’s participation, creating space for different voices to be heard.
To foster the effort of BNP Paribas Portugal, multiple initiatives and events take place throughout the year where our people can find out more on the importance of diversity inclusion at the workplace and in our society.
- Remote Working Conditions
At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working options adapted to our hybrid working environment. To ensure a comfortable and efficient working setup, eligible employees are provided with both office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional items at reduced prices.
- Commitment towards work/life balance
Supporting employees in a hybrid way of working while providing them with the means to maintain a work-life balance is an essential dimension of our Smart Working program. At BNP Paribas, we care about our employees’ wellbeing and promote a culture of good integration between work and personal life.
To find out more on why you should join BNP Paribas please read our Employee Value Proposition and our Career path page.
* Please note that only applications submitted in English will be considered.
* In case you are selected for this role, further documentation will be requested to support your hiring process.