BNP Paribas is the European Union’s leading bank and a key player in international banking. We operate in 65 countries and employ 190,000 people, including nearly 145,000 in Europe. Our Group holds key positions in its three main fields of activity: Commercial, Personal Banking & Services; Investment & Protection Services; and Corporate & Institutional Banking (CIB) for corporate and institutional clients.

Our Securities Services business, which forms part of CIB, is a leading global custodian providing specialist post-trade and asset servicing solutions to buy and sell-side market participants, corporates and issuers. Based in 35 locations around the world, our award-winning Securities Services teams have built one of the most extensive custody network in the industry, giving clients the connectivity and local knowledge they need to navigate change in a fast-changing world.

Company purpose:

Our company purpose is to contribute to a responsible and sustainable economy by financing and advising clients according to the highest ethical standards.

Our employer promise is built around three pillars:

• Being a great place to work
• Committed to sustainability and having a positive impact
• Being dedicated to the development of our people

Business area

The Company Secretariat Department is a single reference for governance issues and it supports the internal formal governance committees, BNP Paribas Trust Corporation UK Limited (a regulated entity) and a portfolio of subsidiaries of the Securities Services UK Business Line.

Job purpose 

• Purpose: The purpose of the role is to provide governance support to the chartered company secretaries within the department and with oversight ensure statutory compliance for the Securities Services UK subsidiaries.
• Scope: UK

Key responsibilities

• Board and committee support – driving the agenda’s for meetings, drafting papers, attendance at meetings and taking accurate minutes,  actioning (as required). 
• Provision of a high level governance support to the qualified Company Secretaries in the Team specifically with regards to the UK Management Committee and BNP Paribas Trust Corporation UK Limited
• Coordinate the production and co-ordination of annual reports for the UK subsidiary companies within the scope of Securities Services UK;
• Coordinate the production of Confirmation Statements and other filings to ensure statutory compliance for the UK subsidiary companies within the scope of Securities Services UK;
• Coordinate the implementation of changes to group structures and administration of subsidiary companies also providing statutory technical guidance as appropriate (inclusive of recapitalisations and reduction of capital exercises); 
• Ensure the renewal the LEI codes for the Securities Services UK subsidiaries; 
• Developing  relationships and liaising as appropriate with relevant functions (including legal, compliance, finance, internal audit risk, treasury) and other stakeholders in order to provide the appropriate support for the portfolio of work
• Ensuring good information flows within the committees and the regulated entity and ensuring quality assurance for committee materials ;   
• Diary Management and Board Meeting administration via the Sharepoint site
• Completion of quarterly KPI schedules  
• Maintenance of filing systems and general archiving;
• To provide cover around storage management for Securities Services at Harewood Avenue; 
• Ad hoc projects, as and when requested by the Head of Governance & Agile Administration Management

Requirements

Essential

• Professional Approach
• Well organised and proactive
• Able to work to deadlines
• Proficient in Microsoft Office applications
• Relevant industry administration experience
• Good written and communication skills
• Proven ability to interact effectively with senior individuals

Desirable:

• Proven ability of Company Secretarial Practice 
• Experience in Financial Services
• Experience of minute taking
• Proficient in GEMS and paper production software
• Able to express ideas effectively to contribute to the development of the department
• Strives for continuous improvement

Core competencies:

• Collaborates with colleagues, with other teams and stakeholders. 
• Client focus - sees all stakeholders as “customers”.
• Conduct – demonstrates the highest levels of integrity and conduct.
• Capability to adapt to new technologies with SS software

And of course, we expect all our colleagues to embody and practice the Group values (alignment with the Bank’s strategy, commitment, work ethic, integrity and Code of Conduct).

A bit more about why you should join us

1. We’re a great place to work

We aim for optimal work/life balance (depending on role, this includes hybrid working, flexible working and agile)

We are proud of our award-winning flexible benefits and health & wellbeing strategy. Our flexible benefits include:

• Generous holiday allowance of at least 26 days (plus bank holidays) – with option to buy and sell holidays.
• Valuable financial plans – a 12% non-contributory pension which has been moved to sustainable investments*, life assurance*, income protection and personal accident insurance.
• Extensive wellbeing and mental health offering – one of the most advanced private medical schemes in the UK, dental cover, wellbeing app, Cognitive Behavioural Therapy support, subsidised gym memberships, bespoke health assessments including genetic testing, Private GP (including digital GP services to parents of employees), Employee Assistance Programme, menopause & fertility support (we are an accredited Menopause Friendly Employer), neurodiversity assessment and support.
• Key onsite services and facilities in London – include physiotherapy, nutrition, massage therapy, physiology, mental health first aiders, seasonal flu vaccinations and free onsite fitness centre.
• Plus, emergency back-up care for dependants, green car leasing, season ticket loan, and a range of other benefits.

* Subject to relevant caps

2. As the eurozone’s largest bank, we are committed to having a positive impact in the world.  

For example, we are committed to Net Zero in all of our financing and investment portfolios by 2050. By 2030, 80% of our energy production financing will be low carbon.

But impact for us means more than climate. It means empowering our people every day. Everyone gets four volunteering days each year - in 2023, we achieved over 18,000 hours of volunteering across the UK and reaching over 4,500 young people.

3. We believe in our people

We support our people to develop skills to adapt to the ever-evolving world of work and to prepare for the jobs of today and tomorrow. We do this through a comprehensive training offering, talent programmes, mentoring, career days and inhouse career tools.

We are proud of the number of our people who progress and secure new roles internally. In fact, in 2023, nearly half of our positions in UK CIB were filled internally. 

Investing in our people also means we have a collaborative and inclusive culture:

• Direct feedback from our people shows that our internal culture sets us apart from our industry peers.
• Each year, nearly 30,000 employees globally are involved in professional networks that play an active role in promoting Diversity and Inclusion within the Group. These include our:

Pride Network, Ability Network (which supports disabled employees), MixCity (gender equality network), Women in Global Markets, Women in Global Banking, Women in IT, Diversity Equity & Inclusion in Technology, Early Careers Network, Multicultural Network and Parents & Carers Network.

Equal opportunities 

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other legally protected status.

Adjustments

We don’t want anyone to be disadvantaged in our recruitment processes, so if you have a disability or health condition which may mean that you’d benefit from some adjustments or additional support, please let us know as early in the process as possible.

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