The role

The position of Business Assistant is integral to supporting the Head of Client Finance and the wider team with the delivery of property financial services to a varied client base to a high quality and standard, promptly and efficiently. 

Reporting to the Head of Client Finance, the post-holder will take responsibility for the delivery of business support relating to the client finance department, together with the creation of documents and presentations and providing secretarial support. 

Key deliverables

To include, but not restricted to:

•    Supporting the Head of Client Finance and wider Client Finance team with the delivery of a property accounting service to both Owner and Occupier clients 

•    Assisting in the preparation of Client Finance related papers for the Property Management Operational and Executive Boards and monitoring progress against Business Plan objectives

•    Supporting team projects through co-ordinating project activities 

•    Providing financial and performance analysis, managing data and dealing with ad hoc reporting and requests where appropriate

•    Report writing, presentation preparation and production of meeting minutes for client meetings and internal purposes

•    Responding to routine enquiries and liaising with key stakeholders

•    Assisting the Head of Client Finance and the team with administrative and ad hoc tasks and secretarial duties, including diary management, travel arrangements, expenses and some audio typing.

Responsibilities

Financial

•    May have budget and cost control responsibilities

•    Has an awareness of wider team or department budget

People

•    Active team player with a strong ‘can-do’ attitude

•    Shares expertise with colleagues

•    Proactively communicates to colleagues and others

•    Solves problems logically and makes decisions by following well defined processes and precedents under the guidance of the Head of Client Finance

Clients and Business Development

•    Is courteous and responsive to clients (internal and external) 

•    Works within clearly defined, well established processes under regular supervision 

•    Completes own work under minimal supervision/guidance

•    Consults more experienced colleagues on more difficult or novel situations  

Systems and Process

•    Co-ordinates and assists in the development and implementation of a range of important activities, processes, functions or relationships

•    Is conscious of process and takes steps to protect interests of BNP Paribas Real Estate

•    May contribute to BNP Paribas Real Estate projects

Person specification

Essential Qualifications

•    Degree or equivalent level of knowledge acquired through experience and training

Essential Experience & Skills

•    Attention to detail and high level of numeracy 

•    Keen interest in financial accounting and client monies

•    Demonstrable experience working at an advanced level of Excel & PowerPoint

•    Self-starter, with a proactive style and approach to problem solving

•    Able to prioritise workload, complete and meet tight deadlines within a busy, demanding commercial environment

•    Capable of communicating clearly both in writing and verbally, with strong interpersonal and influencing skills.

•    Good listener and consults with others where necessary

•    Ability to manage and work with multiple projects and tasks at the same time

Desirable Experience & Skills

•    Developing and implementing effective and efficient processes

•    Managing budgets and analysing statistical data 

•    Previous use of Tramps/Horizon Property Accounting packages

•    Understanding of financial accounting, client monies and service charge accounting

We are proud to offer award-winning benefits to support and reward our employees:

•    Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work 

•    Financial:  Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice 

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.