Main Job Purpose

The Reward, Data and Controls Business Partner is responsible for managing all aspects of compensation, benefits, analysis of HR data and execution of HR controls for BNP Paribas Human Resources in the Channel Islands. The holder of the position will partner closely with territory management, business units and staff, as well as develop effective working relationships with central reward, data and controls teams in Head Office in Paris.

Key Responsibilities

Payroll Execution and Analysis

·          Manage the monthly end-to-end payroll for Jersey and Guernsey using GrassRoots / PeopleSoft and HSBC Net, ensuring compliant and timely treatment for income tax and social security purposes

·          Ensure the management accounting of the monthly payroll, providing the relevant staff cost data to the internal Finance team

·          Review, reconcile and sign off all sensitive accounts, using Group-approved tools and liaising with Finance as applicable

·          Ensure monthly post-payroll benefit reporting to the insurance broker / benefits administrator

·          Produce ad-hoc reporting for territory management as required

Benefits

·          Manage the flexible benefits platform (HRIS) and the working relationship with the provider

·          Lead, in conjunction with the insurance broker and benefit providers, the annual benefit renewal process for all Insured benefits, including analysis of loss ratio and negotiation of rates and terms

·          Manage the DB and DC pension schemes ensuring good governance in conjunction with pensions trustees

·          Produce ad-hoc reporting for territory management as required

Headcount and Budgets

·          Create and maintain the annual staff cost budget, HR budget and headcount budget (Including interim forecast adjustments), liaising with Finance and Head Office as required

·          Perform monthly headcount reconciliation

·          Manage monthly accruals for temporary staff

Benchmarking

·          Lead the annual remuneration survey process in liaison with the external provider

·          Analyse results and summarise findings for territory management

·          Propose adjustments / developments where necessary

Controls and Reporting

·          Ensure the investigation, analysis and delivery of accurate and timely MI and KPIs for territory management, including for formal ManCos

·          Complete all in-scope Head Office and local regulatory reporting

·          Manage the collation of in-scope data requested in internal and external audits

·          Monitor all expatriate expenses, including recharges and foreign social security, and liaise with the appointed tax advisor for the completion of individual income tax returns and the annual global assessment return

·          Monitor all risks and perform the necessary controls relating to the HR function in accordance with the required internal frequency (monthly, quarterly, …)

·          Lead the annual employee engagement survey process; complete a detailed analysis of the results for territory management; work with key management stakeholders to execute identified improvement initiatives

·          Ensure timely reporting for the Channel Islands, including (but not limited to) prudential reporting, quarterly account certification and Compliance staff validations, annual average earnings survey and ETI return, …

Compensation Review Process (CRP)

·          Own and manage the full end-to-end CRP campaign for salary reviews and bonuses, requiring the application of complex formulae to ensure budget and proposals are benchmarked, accurate and in accordance with Head Office pools

·          Ensure the use of Group tools and respect of tight deadlines throughout the process

·          Complete and submit all post-CRP controls

Other Responsibilities

·          Contribute to reward-related HR initiatives and projects to accompany business strategy

·          Coordinate and manage procurement for any new in-scope suppliers and advisors

·          Ensure existing third-party SLAs are relevant and kept up-to-date; implement any new in-scope SLAs as required

·          Review in-scope invoices and complete and submit internal purchase orders to ensure timely settlement

·          Ensure that GDPR requirements and strict confidentiality are respected at all times

Technical Skills

Essential Requirements

·          Solid technical understanding of Jersey and Guernsey income tax and social security legislation

·          Solid technical understanding of Finance practices (budgeting, cost analysis, …)

·          Ability to interrogate and analyse complex data and extrapolate trends

·          Advanced Excel skills

Desired Requirements

·          Experience of Grassroots payroll software

·          Knowledge of PeopleSoft

·          Good understanding of broad HR practices

·          Good understanding of Jersey and Guernsey employment law

Qualifications & Industry Experience

Essential Requirements

·          Minimum 5-7 years’ experience in a Finance or payroll / compensation and benefits role

Desired Requirements

·          Knowledge of or experience in the Financial Services sector

·          CIPD and / or qualification in tax / finance

·          Experience of or involvement in new HR initiatives or ad-hoc projects

Personal Style

Essential Requirements

·          Strong organisational, self-management and time management skills

·          Effective self-starter as well as reliable team player

·          High level of accuracy and strict attention to detail

·          Resilience to work under pressure calmly and efficiently and to meet tight deadlines

·          Strong client focus

·          High level of integrity, confidentiality and risk awareness