Saltar para conteúdo

Informação geral

Ref #
111111111111691
País
Cingapura
Cidade
Singapore
Tipo de contrato
Temporário
Família profissional
F18 - ESTATUTOS TEMPORÁRIOS
Experiência exigida na área
Profissional com Experiência

Descrição

Job content

Role Description and Purpose

Role is to ensure the COO activities such as Business Continuity Management , Outsourcing , Procurement, Operational reporting , IT coordination, Office Administration & other support requirement of the Singapore office are handled in an efficient manner.

Key Responsibilities

COO Office Support 






a. Business Continuity Planning






  • Drive the Fire drills, BCP activation by liaising with the Territory team




  • Coordinate with teams to prepare and update documents pertaining to BIA, BCM policy, regional and 

Global BCP requirement etc.



  • Work closely with CIB in the territory and Global BNP AM PPS team to ensure group requirement on PPS 

are well addressed & to support the execution of the Generic control plans

b. Outsourcing






  • Prepare and update the Outsourcing register on an ongoing basis





  • Liaise with various group entities to obtain documentation and review for annual due diligence or 

upon new arrangement

  • Assess and update the Risk360 tool for outsourced arrangements
  • Contribute to the various outsourcing committees



c. Procurement






  • To serve as the procurement officer and ensure il procurement is done as per policy
  • Assist in assessing procurement forms, due diligence checks and ensure the SharePoint is updated
  • Prepare the Procurement dashboard and analyze procurement data





 

d. Operation regulatory filings

  • To prepare and submit various regulatory surveys with business / AUM data

e. Singapore Office Facilities and Administration and IT support 






  • Ensure the smooth running of the office on a Business as Usual mode


  • Ensuring our office assets such as printer, coffee machine etc. are serviced on time



  • Requisite office supplies and ensure office supplies are optimum




  • Facilities management including office premise matters including aircon, lighting etc.



  • Requisition access card, corporate cards, telephone, facilitate new joiners , leavers etc. 
  • Point of contact for IT and Facilities on IT / Admin matters including leaver and joiner  ensure the oversight

 of local IT function (more specifically when it comes to infrastructure, desktop, CIB services issues)

to make sure that issues are escalated and resolved on a timely manner ; 

Get involved on a need basis in discussions with Regional IT on the system changes / infrastructure related 

Projects






  • To get involved in regional activities / project and provide assistance where required on above matters
  • To obtain A full visibility on deliveries and related timelines ;
     − An escalation of key issues for resolution ;
     − A stronger positioning in the matrix

 

Key Internal / External Relationships 

  • Internal: BNPP AM SG , BNPP SG, BNPP AM Asia and BNPP AM France
  • External: Suppliers for office admin, IT, procurement office matters etc..

 

Role Requirements

Essential Qualifications & Experience

  • Minimum GCE "A" level of qualification
  • Minimum 5 years of experience covering Office Management and COO support activities