ABOUT US

ITTF Iberia platform is a shared service center, which provides services and resources on behalf of ITTF central department, and other ITG partners, in Spain and Portugal. ITTF Iberia platform ensures a common alignment in terms of strategy, operating model, IT standards with ITG beneficiaries, as well as, a full alignment with local and territory rules and stakeholders

The ITTF Department Office division ensures operational support for the entire department in key areas such as budgeting, sourcing, project portfolio management, and IT risk management. The division is also responsible for defining and coordinating governance, developing and monitoring the department's IT strategy, as well as handling ad-hoc missions.

Report to

The position is within ITTF Iberian Platform – Department Office in Madrid, under the supervision of ITTF Iberian Platform Department Office manager in Madrid, with functional link with ITTF Department Office - Sourcing head in Paris

Mission

Role Overview

The PMO Delegated CRO Light is responsible for the implementation, monitoring, and optimization of sourcing and procurement processes within ITTF. The role ensures compliance with Group Sourcing rules, maintains operational efficiency, and supports stakeholders throughout the purchasing lifecycle, with a strong focus on risk management, governance, and continuous improvement.

This position plays a key role in coordinating sourcing activities, ensuring data quality, supporting decision-making through reporting and committees, and contributing to the overall sourcing strategy and operational excellence.

Key Responsibilities:

Procurement Monitoring & Operational Support

• Ensure continuous monitoring of purchase requests validation in Business-as-Usual (BAU)
• Perform detailed checks on:
  • Provider selection and compliance
  • Risk conformity
  • Budget availability
  • Purchase request process quality and consistency
• Provide support to stakeholders throughout the process, especially for urgent or strategic requests
• Anticipate and mitigate risks (e.g., OPAL outage avoidance) through proactive validation and crisis management
• Ensure proper follow-up of contracts

Stakeholder Management & Collaboration

• Build and maintain strong collaboration with key stakeholders: 
  • P&P, Business requestors, Heads of Division, PMOs, COO ITG…
• Act as a key point of contact for sourcing-related topics
• Communicate process updates and sourcing rules to stakeholders
• Ensure smooth workflows and resolution of blocking points

Compliance & Governance

• Ensure full compliance with Group Sourcing policies and procedures
• Guarantee adherence to risk, compliance, and procurement requirements
• Manage and monitor derogations workflows (GAG / Direct agreements)
• Archive supporting evidence and ensure audit readiness
• Contribute to process redesign and adaptation based on new sourcing or P&P rules

Direct Agreements (GAG) Management

• Process direct agreement purchase requests
• Manage derogation workflows and follow-up
• Ensure compliance with sourcing rules and governance standards
• Adapt processes to new regulatory or internal requirements

Reporting, KPIs & Committees

• Coordinate inputs with ITG Sourcing and operational teams for CIO reporting
• Produce and contribute to KPIs and analytical insights, in coordination with S&L teams
• Support the preparation of:
  • Dashboards for Heads of Division
  • Monthly Operational Committees
  • Semi-annual Strategic Committees
• Contribute to communication towards EXCO on process and governance updates

Process Optimization & Continuous Improvement

• Drive continuous improvement of ITTF sourcing processes
• Redesign and adapt processes based on evolving sourcing frameworks
• Contribute to the optimization and industrialization of procurement workflows
• Ensure alignment between operational practices and strategic sourcing objectives

Transversal Contributions

• Actively contribute to team spirit and collaboration
• Support the overall smooth running of team activities
• Demonstrate ownership, autonomy, and leadership in assigned tasks

Skills & Competencies

-          Core Skills

·         Strong analytical and organizational skills

·         Ability to manage multiple tasks and priorities

·         Attention to detail and rigor

·         Adaptability and flexibility in a dynamic environment

-          Behavioral Skills

·         Strong communication and stakeholder management skills

·         Team player mindset with a collaborative approach

·         Proactive and solution-oriented attitude

·         Curiosity and continuous learning mindset

·         Crisis management capability

-          Personal Attributes

·         Positive and motivated

·         Autonomous and accountable

·         Comfortable working in a complex, multi-stakeholder environment

Requirements

• Comfortable working with Microsoft Office (advanced Excel preferred)
• Fluent in French and English
• Experience in sourcing, procurement, or IT governance environments is a strong plus